Anti-Slavery Statement | Principles and Policies

Anti-Slavery and Human Trafficking Statement

Brother Nordic is committed to maintaining and improving practices to combat slavery and human trafficking.

Company Overview

Brother Nordic A/S is part of the Brother group - selling home and office printing equipment and business solutions. Our ultimate parent company is Brother Industries, Ltd. - a global electronics and electrical equipment manufacturer headquartered in Japan.

Our Principles and Policies

We understand that the role of corporations has become more significant in achieving a sustainable society and Brother Group has adopted the “Principles of Social Responsibility” (the “Principles”) to publically express how we fulfil our social and ethical duties. The Principles includes our commitments to respect fundamental human rights by providing fair working conditions and prohibiting forced labour, child labour and other illegal labour practices. To ensure rigorous implementation, each Brother Group company is required to establish a whistleblowing system and encourage its employees to report any violation of the Principles or other local laws or regulations. To find out more about Brother’s principles and policies, please refer to:

Due diligence processes for slavery and human trafficking

We are currently reviewing our systems to identify and assess potential risk areas in our supply chains and based on our review we will put in place or strengthen our systems to:

mitigate the risk of slavery and human trafficking occurring in our supply chains;
monitor potential risk areas in our supply chains; and
protect whistle blowers.

We are adopting a risk-based approach on due diligence and prioritizing our efforts and resources based on the potential level of risks in our supply chains. We may take into account factors such as geographic areas and nature of businesses when assessing the level of risks. Within our supply chains we currently focus our due diligence efforts on procurement activities because we source raw materials and parts from third-party suppliers in various countries. We will continue to identity and assess other potential areas of risks and take appropriate measures to combat them.

Supplier adherence to our values

We have zero tolerance to slavery and human trafficking. We have in place a compliance system focusing on our raw material and part suppliers to ensure that they comply with our values. The system includes self-assessment questionnaires and contractual warranties to require suppliers to comply with our Principles of Social Responsibility and CSR Procurement Standards. In the event that we are not reasonably satisfied with the responses to the questionnaire submitted by the suppliers, we may request the suppliers to explain the responses in detail.

Training

To ensure a high level of understanding of the risks of modern slavery and human trafficking in our supply chains and our business, we have provided training to our staff, and will be providing training to our first-tier suppliers.

Our effectiveness in combating slavery and human trafficking

We strive to ensure that we do not contribute towards slavery and human trafficking or other adverse human rights impacts through our supply chains. We intend to only engage those suppliers that comply with our values and Principles of Social Responsibility. In the event that suppliers fail to provide assurance to cease or prevent slavery and human trafficking or other adverse human rights impacts, we will consider terminating our business relationships with those suppliers.

In order to minimize any risk of modern slavery and human trafficking in our supply chains, we are taking various actions including requesting existing suppliers to respond to an anti-slavery questionnaire as well as conducting relevant screening on potential new suppliers. Currently, 100% of the suppliers that responded to the anti-slavery questionnaire indicated that there is no existing conduct of modern slavery and human trafficking in their business activities. In addition, we established internal rules that define the process for conducting investigation and audit on suppliers in order to minimize the risk of modern slavery and human trafficking. Based on such process, we audited some of our suppliers and such suppliers took corrective action in accordance with our instructions.

Recent Implementations and Further Steps

In order to combat slavery and human trafficking, we have:

issued a human rights statement that covers all of Brother Group; and
established a helpline for people who have been negatively impacted by business activities within Brother Group’s value chain.

Furthermore, we plan to:

conduct human rights due diligence processes for some of our dealers, customers, and/or contractors in order to further identify, assess, and mitigate the risk of modern slavery within our value chain;
increase the number of suppliers we audit during our human rights due diligence processes, as well as enhance our auditing procedures; and
review and/or update our anti-slavery questionnaire to clarify the responses in order to enhance our risk assessment procedures and allow us to better identify risks.

This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 (a UK Act of Parliament) and constitutes our slavery and human trafficking statement for the financial year ended 31 March 2024.

John Manelius, Managing Director

Brother Nordic

11-09-2024